Form Center

2. 
3. Curtis Theatre

   Brea Civic & Cultural Center - 1 Civic Center Circle Brea, California 92821 | 714- 990-7729 | www.curtistheatre.com

5. Rental Reservation Form*

   Important Note: Do not fill out this form until you've contacted The Curtis Theatre first. Submitting the Rental Reservation Form does not guarantee that your desired event date can or will be held. This form is used to generate a contract only after theatre staff has confirmed your booking. If you have not yet secured a date for your rental, please contact Kris Kataoka (kristoferk@cityofbrea.net) and/or Elliot Forrester (elliotf@cityofbrea.net) before continuing.
   Once your date has been reserved, please complete and submit this form, along with a $500 deposit, to the City of Brea- Curtis Theatre. Rental of the Curtis Theatre will be at the discretion of the Theatre Manager to ensure non-competition with existing Curtis Theatre programming. Deposits in the amount of $500 shall be made payable to the City of Brea. This deposit will hold the reservation. The deposit is in addition to any rental fees and is refundable upon the satisfactory inspection of the facility after completion of the rental. Cancellation of a reserved date will result in a loss of deposit. If the theatre can be rented with a comparable rental (one that is equal or greater in length) the deposit will be returned, less a $125 administrative fee.

   1. I have read and understand the above information.
   2. I have been in contact with a Curtis Theatre representative and have confirmed the availability of the dates of my rental event.
7. Phone or Tablet Compatibility *

   Some users experience technical issues when attempting to submit this form via phone or tablet. It is HIGHLY recommended that potential clients complete this form using a desktop or laptop computer.

   1. I am not using a phone or tablet to complete this form.
9. General Information
11. Contact Person Information
    The City of Brea's accounting systems requires all organizations to be associated with at least one individual agent. All information provided is confidential and will only be used for official city business
13. Name*
14. Pronouns
15. Email Address*
17. Day Phone*
18. Evening Phone
19. Date of Birth*
    Date of Birth
20. Which best identifies you?*
    -- Select One --FemaleMaleGender Non-ConformingNon-BinaryGenderqueer/AndrogynyIntersexTransgenderTranssexualOtherPrefer not to say
22. Contact Person Mailing Address*
24. City*
25. State*
26. Zip Code*
30. Organization Information
    The City of Brea's accounting systems requires all events to be associated with one individual organization. All information provided is confidential and will only be used for official city business
32. Organization Name*
33. Non-Profit?*

    1. Yes
    2. No
35. Proof of Non-Profit Status*

    501(c)(3) Foundation Employer Identification Number

37. Organization Mailing Address*
39. City*
40. State*
41. Zip Code*
42. Phone Number*
44. Organization Email Address*
46. Secondary Contact Information
    If “Day of Show” plans, (including tech) should be discussed with someone other than the contract signer, please include that person’s name, email and phone number.
48. Secondary Contact Name
49. Pronouns
50. Email Address
51. Phone Number
53. Insurance*

    1. I have or will obtain insurance.
    2. Insurance will be purchased through the City of Brea's preferred vendor.

    If you are planning to obtain your own insurance, a copy of the insurance certificate must be presented to the theatre management at the time of payment of rental fees. Please refer to the Rental Information Packet for more information about insurance options. www.curtistheatre.com/DocumentCenter/View/6799

55. Deposit*

    A $500 deposit is due to secure your reservation. All other rental fees will be due, prior to your engagement. Make checks payable to The City of Brea and be sure to include the name of your organization or event. Payments should be sent to The Curtis Theatre, 1 Civic Center Circle Brea, CA 92821

    1. I will submit check in the amount of $500 within 5 business days via mail or in person.
    2. Have a Curtis Theatre representative contact me for payment via credit card.
59. Name of Event*
    Please provide the name of your event as you would like it to be seen by the public.
61. Type of Event
    -- Select One --ArangetramChurch ServiceConcert (Choral/Vocal)Concert (Classical/Orchestral)Concert (Jazz/Rock/Contemporary)Dance Recital/Performance/CompetitionFilm ShootLecture/Seminar/PresentationMemorial ServiceMusic Recital/Competition PageantPlay or MusicalVariety/Comedy ActWeddingOther (Please describe)
62. Please Describe Your Event*
64. Schedule

    Please remember, when scheduling your event, to allow enough time to load in and strike your props, sets, and technical elements. 
    It is highly recommended that you allow at least one hour to prepare for your event before the scheduled start time.
    For all changes in the schedule, please notify the Theatre Manager as soon as possible so the proper staff schedule can be made.
    (Note: Due to a standing event, the Curtis Theatre is not available until 1 p.m. on Sundays.)

66. On how many separate days does your event take place?*
    -- Select One --1234567891011121314
68. Date 1*
69. In-Time*
70. Out-Time*
71. Purpose*
73. Date 2
74. In-Time
75. Out-Time
76. Purpose
78. Date 3
79. In-Time
80. Out-Time
81. Purpose
83. Date 4
84. In-Time
85. Out-Time
86. Purpose
88. Date 5
89. In-Time
90. Out-Time
91. Purpose
93. Date 6
94. In-Time
95. Out-Time
96. Purpose
98. Date 7
99. In-Time
100. Out-Time
101. Purpose
103. Date 8
104. In-Time
105. Out-Time
106. Purpose
108. Date 9
109. In-Time
110. Out-Time
111. Purpose
113. Date 10
114. In-Time
115. Out-Time
116. Purpose
118. Date 11
119. In-Time
120. Out-Time
121. Purpose
123. Date 12
124. In-Time
125. Out-Time
126. Purpose
128. Date 13
129. In-Time
130. Out-Time
131. Purpose
133. Date 14
134. In-Time
135. Out-Time
136. Purpose
140. Technical Information

     Please check desired items:

     1. Audio System
     2. Stage Lights
     3. Tables & Chairs
     4. Podium/Lectern
142. Audio Needs*
144. Lighting Needs*
146. Tables and Chairs*
150. The following equipment is available at additional charge:

     Check all that apply

     1. Additional Technician ($40 per hour, 4 hour minimum)
     2. Second Additional Technician ($40 per hour, 4 hour minimum)
     3. Front of House Staff (House Manager, Ticket Taker, Usher, etc.) ($25 per hour, 4 hour minimum)
     4. Second Front of House Staff (House Manager, Ticket Taker, Usher, etc.) ($25 per hour, 4 hour minimum)
     5. Concessions Staff ($25 per hour, 4 hour minimum)
     6. Grand Piano ($100 per day) (Tuning is the responsibility of the renter.)
     7. Rear Projection Screen and Projector ($200 per day)
     8. Follow Spots - 2 available- ($50 per spotlight, per day)
     9. Wireless Microphones - 4 available - ($40 per microphone, per day)
     10. Live Streaming Setup - ($120 Single camera. Requires an additional technician and access to a streaming platform account. Other restrictions may apply.)
152. Number of follow spots desired*
     -- Select One --12

     Note: There are two follow spots available. The renter must provide an operator for each light used.

154. Number of wireless microphones desired*
     -- Select One --1234

     Note: There are both hand-held and lavalier wireless microphones available, but the total number cannot exceed four.

156. Staff Duties

     Each Curtis Theatre rental comes with one technician. Other staff is available at an additional cost. Below, please indicate what job duties our staff will be performing for your event.
     Note: A single technician can cover basic lighting and audio duties. If either job requires more attention, it is highly recommended that additional staff is scheduled. Consult the Curtis Theatre Technical Director if you have any questions.

158. Primary Technician Duty*
     -- Select One --General TechLightingAudioStagehandStage ManagerFollow-Spot OperatorLive-Stream OperatorOther
159. Primary Technician Duty*
163. What date(s) and time(s) are you requesting an Additional Technician?*

     Note: Additional staff will be scheduled for the entire duration of your rental unless otherwise noted. A 4 hour minimum still applies.

165. Additional Technician Duty*
     -- Select One --LightingAudioStagehandStage ManagerFollow-Spot OperatorLive-Stream OperatorOther
166. Additional Technician Duty*
168. What date(s) and time(s) are you requesting a second Additional Technician?*

     Note: Additional staff will be scheduled for the entire duration of your rental unless otherwise noted. A 4 hour minimum still applies.

     
     

170. Second Additional Technician Duty*
     -- Select One --LightingAudioStagehandStage ManagerFollow-Spot OperatorLive-Stream OperatorOther
171. Second Additional Technician Duty*
173. What date(s) and time(s) are you requesting a Front of House Staff Member?*

     Note: Additional staff will be scheduled for the entire duration of your rental unless otherwise noted. A 4 hour minimum still applies.

     
     

175. Front of House Staff Duty*
     -- Select One --House ManagerTicket TakerUsherOther
176. Front of House Staff Member Duty*
178. What date(s) and time(s) are you requesting a Second Front of House Staff Member?*

     Note: Additional staff will be scheduled for the entire duration of your rental unless otherwise noted. A 4 hour minimum still applies.

     
     

180. Second Front of House Staff Duty*
     -- Select One --House ManagerTicket TakerUsherOther
181. Second Front of House Staff Duty*
183. What date(s) and time(s) are you requesting Concessions Services?*

     Note: Additional staff will be scheduled for the entire duration of your rental unless otherwise noted. A four-hour minimum still applies.

     
     

185. Will a set be used?*

     1. Yes
     2. No
186. Briefly describe your set.
187. Upload the ground plan to your set.
     (Optional)
189. Are you planning on using any of the following?

     Note: The Curtis Theatre does not rent or provide this equipment. This declaration of usage is for liability purposes only.

191. Artificial Smoke, Fog, or Haze*

     1. Yes
     2. No
192. Artificial Snow (Any type of apparatus)*

     1. Yes
     2. No
193. Strobe Lights or Strobe Lighting Effects*

     1. Yes
     2. No
194. Weapons (Swords, knives, firing or non-firing guns)*

     1. Yes
     2. No
196. Please describe the type of smoke, fog, or haze effects you will be using.*

     If possible, please list what machine(s) you will be using and their general location.

198. Please describe the type of snow effects you will be using.*

     If possible, please list what type of apparatus you will be using and its general location.

200. Please describe the strobe lighting effects you will be using.*

     Note: If you are planning on using strobe effects, it is highly advisable that you post warnings to your audience for those who may be sensitive to these types of effects. These warnings can be in the form of lobby signage, program notices, and/or pre-show announcements.

202. Please describe the type(s) of weapons you will be using. Check all that apply.*

     1. Blades (Knives, swords, etc.)
     2. Guns - any type (Non-firing)
     3. Guns - any type (Firing)
     4. Other
204. Blade Safety*

     1. I understand that blades of any kind used in a performance on stage must be dulled and that all weapons will be handled and stored by only those who have been trained to do so safely.
206. Firearm Safety*

     1. I understand that firearm props of any kind -- both firing and non-firing -- used in a performance on stage must always be treated as a real firing weapon. All firearms -- both firing and non-firing -- will be handled and stored by only those who have been trained to do so safely.

     • Always Keep the firearm pointed in a safe direction. Never point your gun at anything you do not intend to shoot.
     • Treat all guns as though they are loaded.
     • Keep your finger off the trigger until you are ready to shoot.
     • Always be sure of your target and what's beyond It.
208. Other Weapons*

     Please describe the type(s) of weapon(s) you will be using.

210. Weapon Acknowledgement *

     1. I understand that all weapons are subject to City of Brea staff approval prior to being used on stage. I also understand that weapons of any kind may not be used outside of the Curtis Theatre in any manner.
212. I understand that the following are strictly prohibited in the Curtis Theatre:*

     Check all boxes

     1. Live flame or fire of any kind (including candles)
     2. Glitter
     3. Confetti
214. All drops, banners, curtains, drapes, and set pieces must be flame retardant.*

     Check the following box.

     1. I understand that all sets, drapes, and technical equipment are subject to Fire Marshall inspection.
218. Box Office Information

     If requested, the City can operate the Curtis Theatre Box Office and conduct all ticket sales. A $200 Box Office setup fee and a $2 per ticket handling fee will be charged to the renter. Renters choosing to utilize this service are provided with one (1) Audience Services staff member for the day of their event, online ticket sales available 24 hours a day, and in-person or phone ticket sales during Curtis Theatre Box Office hours. (Some restrictions apply. Contact the Curtis Theatre for more information.)

220. Will Box Office services be utilized?*

     1. Yes
     2. No
222. Please provide contact information that we may provide for potential questions from the general public?*
226. Concessions

     The Curtis Theatre has a concessions stand in the lobby that is stocked with soft drinks and snacks. If requested, Curtis Theatre staff can sell concessions to patrons before a show and/or at intermission. The fee for this service is $25 per hour with a 4 hour minimum. Also please note that The Curtis Theatre retains all money from concession sales. If you would like to include beer and wine sales there is an additional $100 fee per day of event. Alcohol sales must be requested at least 30 days prior to the first event.

228. Some renters choose to handle their own concession sales. That is acceptable, however any sale of alcohol is prohibited without a permit from the California Department of Alcoholic Beverage Control.
230. Will concessions services be utilized?*

     $25 per hour fee, 4 hour minimum

     1. Yes
     2. No
231. Will beer and wine service be utilized?

     $100 per day fee

     1. Yes
     2. No
233. What dates and times would you like concessions to be available?*
235. Plaza Rental Policy

     The area immediately outside the lobby doors of the Curtis Theatre is available for use for the duration of your rental. If you wish to extend more than 15 feet beyond the doors, you will need to add the rental of the plaza area. This must be requested at least 30 days in advance and is subject to approval. If approved, the plaza space can be rented for $100 per hour with a four-hour minimum. 

     • Since the plaza is a public space, the City of Brea cannot guarantee exclusivity or security. You may post signage alerting the public that there is an event occurring.
     • Rental of the plaza must run concurrently with an existing Curtis Theatre rental and cannot be reserved independently.
     • The Curtis Theatre does not rent or provide tables, chairs, or other equipment for this space. 
     • Any tables, chairs, catering, or other equipment cannot be delivered prior to the contracted plaza rental start time.
     • The rental will not be considered complete until all tables, chairs, catering, and other equipment have been removed from the plaza. No items may be left on the plaza overnight.
     • If necessary, the Curtis Theatre can provide additional trash cans for the plaza. However, these must not be overfilled. Any excess trash, recycling, or food waste must be disposed of in the dumpster adjacent to the Curtis Theatre loading dock or taken away by the rental client.
     • All events on the plaza are subject to Fire Marshall inspection. 
     • Additional restrictions may apply.
237. Are you interested in renting the plaza space?*

     $100 per hour fee, 4 hour minimum

     1. Yes
     2. No
239. What dates and times would you like to rent the plaza space?*
241. Video Recording Policy

     With your rental of the Curtis Theatre, you may film, photograph, or otherwise record your event under the following conditions:

     • You follow all applicable copyright and intellectual property laws and regulations.
     • At no point does recording take place outdoors or away from Curtis Theatre facilities.

     Any recording taking place in public outdoor spaces will require a filming permit from the City of Brea. These permits are subject to fees and must be filed at least 30 days prior to your event.
     
     Note: The Curtis Theatre does not provide photography or video recording services.

243. Are you planning on filming, photographing, or otherwise recording your event?*

     1. Yes, indoors only
     2. Yes, indoors and/or outdoors
     3. No
245. City of Brea Filming Permit*

     Information about applying for a City of Brea Filming Permit will be sent to you.

     1. I understand that a City of Brea Filming Permit must be filed and paid at least 30 days prior to my event.
247. Advertising Policy*

     The Curtis Theatre cannot advertise on behalf of any rental client. This includes print, digital media, television, radio, and signage. Additionally, all advertisements or notices generated by the client must not indicate, insinuate, or imply any endorsement by the Curtis Theatre, the City of Brea, or its affiliated entities. If you are selling tickets for your event through a third-party distributor (such as Goldstar or Brown Paper Tickets), you may list the Curtis Theatre as the venue, but you must explicitly declare that your event is a rental and is in no way associated with the Curtis Theatre, the City of Brea, or its affiliated entities.

     1. I have read and understand the Curtis Theatre advertising policy.
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