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Curtis Theatre Rental Reservation Form

2. 

3. Curtis Theatre
   Brea Civic & Cultural Center - 1 Civic Center Circle Brea, California 92821 | 714- 990-7723 | www.curtistheatre.com

   Brea Civic & Cultural Center - 1 Civic Center Circle Brea, California 92821 | 714- 990-7723 | www.curtistheatre.com

5. Rental Reservation Form*

   Important Note: Do not fill out this form until you've contacted The Curtis Theatre first. Submitting the Rental Reservation Form does not guarantee that your desired event date can or will be held. This form is used to generate a contract only after theatre staff has confirmed your booking. To reserve your date, please complete and submit this form, along with a $500 deposit, to the City of Brea- Curtis Theatre. Rental of the Curtis Theatre will be at the discretion of the Theatre Manager to ensure non-competition with existing Curtis Theatre programming. Deposits in the amount of $500 shall be made payable to the City of Brea. This deposit will hold the reservation. The deposit is in addition to any rental fees and is refundable upon the satisfactory inspection of the facility after completion of the rental. Cancellation of a reserved date will result in a loss of deposit. If the theatre can be rented with a comparable rental (one that is equal or greater in length) the deposit will be returned, less a $125 administrative fee.

   1. I have read the above and have been in contact with a Curtis Theatre representative.
7. Phone or Tablet Compatibility *

   Some users experience technical issues when attempting to submit this form via phone or tablet. It is HIGHLY recommended that potential clients complete this form using a desktop or laptop computer.

   1. I am not using a phone or tablet to complete this form.
9. General Information

11. Name of Event*

    Please provide the name of your event as you would like it to be seen by the public.

15. Contact Person Information
    The City of Brea's accounting systems requires all organizations to be associated with at least one individual agent. All information provided is confidential and will only be used for official city business

    The City of Brea's accounting systems requires all organizations to be associated with at least one individual agent. All information provided is confidential and will only be used for official city business

17. Name*

18. Email Address*

20. Day Phone*

21. Evening Phone

22. Date of Birth*
    Date of Birth

24. Contact Person Mailing Address*

26. City*

27. State*

28. Zip Code*

32. Organization Information
    The City of Brea's accounting systems requires all events to be associated with one individual organization. All information provided is confidential and will only be used for official city business

    The City of Brea's accounting systems requires all events to be associated with one individual organization. All information provided is confidential and will only be used for official city business

34. Organization Name*

35. Non-Profit?*

    1. Yes
    2. No

37. Proof of Non-Profit Status*

    501(c)(3) Foundation Employer Identification Number

39. Organization Mailing Address*

41. City*

42. State*

43. Zip Code*

44. Phone Number*

46. Organization Email Address*

50. Secondary Contact Information
    If “Day of Show” plans, (including tech) should be discussed with someone other than the contract signer, please include that person’s name, email and phone number.

    If “Day of Show” plans, (including tech) should be discussed with someone other than the contract signer, please include that person’s name, email and phone number.

52. Secondary Contact

53. Email Address

54. Phone Number

58. Insurance*

    1. I have or will obtain insurance.
    2. Insurance will be purchased through the City of Brea.

    If you are planning to obtain your own insurance, a copy of the insurance certificate must be presented to the theatre management at the time of payment of rental fees. Please refer to the Rental Information Packet for more information about insurance options. curtistheatre.com/DocumentCenter/View/6799

60. Deposit*

    A $500 deposit is due to secure your reservation. All other rental fees will be due, prior to your engagement. Make checks payable to The City of Brea and be sure to include the name of your organization or event. Payments should be sent to The Curtis Theatre, 1 Civic Center Circle Brea, CA 92821

    1. I will submit check in the amount of $500 within 5 business days via mail or in person.
    2. Have a Curtis Theatre representative contact me for payment via credit card.
64. Schedule
    Please remember, when scheduling your event, to allow enough time to load-in and strike your props, sets, and technical elements. For all changes in the schedule, please notify the Theatre Manager as soon as possible so the proper staff schedule can be made. (Note: Due to a standing event, the Curtis Theatre is not available until 1 p.m. on Sundays.)

    Please remember, when scheduling your event, to allow enough time to load-in and strike your props, sets, and technical elements. For all changes in the schedule, please notify the Theatre Manager as soon as possible so the proper staff schedule can be made. (Note: Due to a standing event, the Curtis Theatre is not available until 1 p.m. on Sundays.)

66. On how many separate days does your event take place?*
    -- Select One --1234567891011121314

68. Date 1*

69. In-Time*

70. Out-Time*

71. Purpose*

73. Date 2

74. In-Time

75. Out-Time

76. Purpose

78. Date 3

79. In-Time

80. Out-Time

81. Purpose

83. Date 4

84. In-Time

85. Out-Time

86. Purpose

88. Date 5

89. In-Time

90. Out-Time

91. Purpose

93. Date 6

94. In-Time

95. Out-Time

96. Purpose

98. Date 7

99. In-Time

100. Out-Time

101. Purpose

103. Date 8

104. In-Time

105. Out-Time

106. Purpose

108. Date 9

109. In-Time

110. Out-Time

111. Purpose

113. Date 10

114. In-Time

115. Out-Time

116. Purpose

118. Date 11

119. In-Time

120. Out-Time

121. Purpose

123. Date 12

124. In-Time

125. Out-Time

126. Purpose

128. Date 13

129. In-Time

130. Out-Time

131. Purpose

133. Date 14

134. In-Time

135. Out-Time

136. Purpose

140. Technical Information

     Please check desired items:

     1. Audio System
     2. Stage Lights
     3. Tables & Chairs
     4. Podium/Lectern
142. Audio Needs*

144. Lighting Needs*

146. Tables and Chairs*

150. The following equipment is available at additional charge:

     Check all that apply

     1. Additional Technician ($33 per hour, 4 hour minimum)
     2. Additional Technician ($33 per hour, 4 hour minimum)
     3. Front of House Staff ($20 per hour, 4 hour minimum)
     4. Front of House Staff ($20 per hour, 4 hour minimum)
     5. Concessions Staff ($20 per hour, 4 hour minimum)
     6. Grand Piano ($75 per day) (Tuning is the responsibility of the renter.)
     7. Rear Projection Screen and Projector ($185 per day)
     8. Follow Spots - 2 available- ($20 per spotlight, per day)
     9. Wireless Microphones - 4 available - ($30 per microphone, per day)
152. Number of follow spots desired*
     -- Select One --12

     Note: There are two follow spots available. The renter must provide an operator for each light used.

154. Number of wireless microphones desired*
     -- Select One --1234

     Note: There are both hand-held and lavalier wireless microphones available, but the total number cannot exceed four.

156. Will a set be used?*

     1. Yes
     2. No

157. Briefly describe your set.

158. Upload the ground plan to your set.

     (Optional)

160. Check the following if you plan on using:

     1. Artificial Smoke, Fog, or Haze
     2. Artificial Snow
     3. Strobe Lights

     Note: The Curtis Theatre does not rent or provide this equipment. This declaration of usage is for liability purposes only.

162. I understand that the following are strictly prohibited in the Curtis Theatre:*

     Check all boxes

     1. Live flame or fire of any kind (including candles)
     2. Glitter
     3. Confetti
164. All drops, banners, curtains, drapes, and set pieces must be flame retardant.*

     Check the following box.

     1. I understand that all sets, drapes, and technical equipment are subject to Fire Marshall inspection.
168. Box Office Information
     If requested, the City can operate the Curtis Theatre Box Office and conduct all ticket sales. A $120 Box Office setup fee and a $2 per ticket handling fee will be charged to the renter. Renters choosing to utilize this service are provided with one (1) Audience Services staff member for the day of their event, online ticket sales available 24 hours a day, and in-person or phone ticket sales during Curtis Theatre Box Office hours. (Some restrictions apply. Contact the Curtis Theatre for more information.)

     If requested, the City can operate the Curtis Theatre Box Office and conduct all ticket sales. A $120 Box Office setup fee and a $2 per ticket handling fee will be charged to the renter. Renters choosing to utilize this service are provided with one (1) Audience Services staff member for the day of their event, online ticket sales available 24 hours a day, and in-person or phone ticket sales during Curtis Theatre Box Office hours. (Some restrictions apply. Contact the Curtis Theatre for more information.)

170. Will Box Office services be utilized?*

     1. Yes
     2. No
172. Please provide contact information that we may provide for potential questions from the general public?*

176. Concessions
     The Curtis Theatre has a concessions stand in the lobby that is stocked with soft drinks and snacks. If requested, Curtis Theatre staff can sell concessions to patrons before a show and/or at intermission. The fee for this service is $20 per hour with a 4 hour minimum. Also please note that The Curtis Theatre retains all money from concession sales. If you would like to include beer and wine sales there is an additional $100 fee per day of event. Alcohol sales must be requested at least 30 days prior to the first event.

     The Curtis Theatre has a concessions stand in the lobby that is stocked with soft drinks and snacks. If requested, Curtis Theatre staff can sell concessions to patrons before a show and/or at intermission. The fee for this service is $20 per hour with a 4 hour minimum. Also please note that The Curtis Theatre retains all money from concession sales. If you would like to include beer and wine sales there is an additional $100 fee per day of event. Alcohol sales must be requested at least 30 days prior to the first event.

178. Some renters choose to handle their own concession sales. That is acceptable, however any sale of alcohol is prohibited without a permit from the California Department of Alcoholic Beverage Control.

     Some renters choose to handle their own concession sales. That is acceptable, however any sale of alcohol is prohibited without a permit from the California Department of Alcoholic Beverage Control.

180. Will concessions services be utilized?*

     1. Yes
     2. No

181. Will beer and wine service be utilized? ($100 fee per day)

     1. Yes
     2. No

185. Advertising Policy*

     The Curtis Theatre cannot advertise on behalf of any rental client. This includes print, digital media, television, radio, and signage. Additionally, all advertisements or notices generated by the client must not indicate, insinuate, or imply any endorsement by the Curtis Theatre, the City of Brea, or its affiliated entities. If you are selling tickets for your event through a third-party distributor (such as Goldstar or Brown Paper Tickets), you may list the Curtis Theatre as the venue, but you must explicitly declare that your event is a rental and is in no way associated with the Curtis Theatre, the City of Brea, or its affiliated entities.

     1. I have read and understand the Curtis Theatre advertising policy.
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189. 1. Receive an email copy of this form.
190. Email address

     This field is not part of the form submission.

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